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Tel: 01462 676523


Class Pictures And Your Privacy


Class Pictures safeguards the privacy of all visitors to our website and our service users.

We only collect data as detailed below and only to fulfill our duties in delivering our services to our customers. By using our website you are deemed to accept our privacy policy.

The data we collect
In order to fulfil our duties and services to visitors of the Class Pictures site, we may collect some or all of the following data.

•    Name
•    Postal address
•    Telephone number
•    Email address
•    Business name
•    School name
•    Payment details
•    Class name
•    Admission number
•    IP address

How we use the data we collect
In compliance with GDPR, we must have a lawful reason for collecting and using data. This could be for any of the following purposes.

•    Responding to emails and contact form communications.
•    To process your photographic order.
•    To contact you in relation to fulfillment of your photographic order.
•    To supply your school with specifically requested products and services (such as images for management systems).
•    To process debit/credit card payments

Class Pictures do not pass on or sell any data we collect to third parties. However we may need to share data with external organisations (such as card payment processing companies) within the confines of our workflow.  You will not receive unsolicited or spam emails from us. We strive to fully protect your rights and comply with our obligations under GDPR.

We may however, be required to share certain personal data by law or to comply with a court order.

The length of time we retain your data
We only keep personal data for as long as necessary to provide a professional and complete service to our customers. This varies from data type to data type.

•    Student names & admission numbers 1 month
•    Photo order forms 6 months
•    Images online 12 months
•    Original images (Archived)  7 Years

The way in which data is stored  
All data is stored in the UK and is fully protected under GDPR.

We use air gapped computers when working with hard data ( such as student names ) in conjunction with soft data ( such as student images ). All data is stored on external, air gapped hard drives. for the length of time indicated above then responsibly deleted.

Your right to withhold data.
You have the right to withhold any data that we request, however it may then not be possible to fulfill any order or request you have then submitted.

Your right to know the personal data we hold
You may request details on the personal data ( subject access request ) we hold on you. To do this please email This email address is being protected from spambots. You need JavaScript enabled to view it.. We can usually respond within 10 working days.

Our contact details
If you have any queries regarding your personal data or data protection please use the following contact details;

Jim Steele
This email address is being protected from spambots. You need JavaScript enabled to view it.
01462 676 523
3 Arden Press Way, Letchworth, Herts, SG6 1 LH



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